Free, no-signup guides and templates on the parts of race organising that eat your week: staffing a course, waivers, and briefing marshals so they don't phone you at 6:40am.
How-to
A practical guide to marshalling a 10k road race: how many marshals you need, where to put them, what to brief them on, and how to run check-in on race morning.
8 min read
Template
A plain-English volunteer waiver template for running, cycling and triathlon events, plus what each clause is for and how to store acceptance properly.
6 min read
Checklist
Everything a marshal brief must contain before race morning: position, access, parking, timings, instructions, emergency contacts and release conditions.
5 min read
How-to
Work out how many marshals your race needs using decision points, crossings and crew roles instead of a blanket runner ratio — with worked examples for 5k to 100km.
7 min read
Checklist
The documents a race director needs for road closures and traffic management — application timelines, traffic management plans, resident notices, and how they connect to marshal briefs.
8 min read
Process
A repeatable race-morning check-in process for volunteers: timings, kit handover, live gap detection, no-show reshuffles and course-clear sign-off.
6 min read
How-to
How race directors rebuild most of their volunteer team from last year's list — thank-yous that work, keeping a pool across events, role fit, and the small things that make people return.
6 min read
How-to
How to take a GPX route file and turn it into marshal positions, distance markers and first- and last-runner ETAs for each point — including multi-lap and two-way courses.
7 min read
Software guide
Choosing a race management platform? Separate participant registration, timing and volunteer operations with a practical software evaluation checklist.
5 min read
Planning guide
A practical migration checklist for race volunteer coordinators: clean names, map shifts, review imports and check personal briefs before sharing sign-up links.
4 min read
Endurance operations
Plan aid-station handovers, remote marshal access and volunteer shift cover for trail races and ultras, with clear reporting times and release instructions.
4 min read
Start with your course and crew, not another spreadsheet to maintain. Explore the setup yourself or talk it through with us.
£24 per event when your first volunteer signs up or is added. No subscription. Email sending extra, at cost.